Louisiana Supreme Court - 400 Royal St., New Orleans, LA 70130 | Tel: 504-310-2300 Hon. Bernette J. Johnson. Chief Justice.  John Tarlton Olivier., Clerk of Court.  Sandra A. Vujnovich. Judicial Administrator
image 4
1x1 1x1 1x1 1x1 1x1
Search
Advanced Search | Translate
About The Court

  History
  Biographies of Justices
  Maps of Judicial Districts
  FAQ About the Court
  Judiciary Budget

Judicial Administrator's Office
  Judicial Administrator
  Forms for Judges
Law Library & Legal Resources
  Library Information
  Library Catalog
  Online Resource Center
  Forms-Supreme Court
Louisiana Judicial Entities
  Judiciary Commission
  Judicial Council
  Judicial College
  Attorney Disciplinary Board
  Bar Admissions Committee
  Mandatory Continuing Legal Education
Press Room
  Policy for Media
  Press Releases
  Bar Exam Results
  Publications
Community Outreach  
  Law Day
  Education
  Kid's Page
Employment 
  Job Opportunities
  Current Openings
  ADA Statement
  EEO Policy
Court Managed Programs 
  Children and Families
  Court Interpreters
  Drug Courts
  Grants for Courts
  Louisiana Protective Order
  Registry
(LPOR)
Court Administrators Association
  LA Court Administrators
  Association
 Additional Information
  Judicial Campaign Oversight
  Committee

  Records Custodians
  Invitations to Comment
  Links: Other Courts and
  Associations

  Judicial Compensation
  Commission
  Site Map
  In Memoriam
  Contact Us
Translate 

  Disclaimer

 Grant Information

 

GRANT INFORMATION


GRANT ANNOUNCEMENT

The Court Management Information Systems Office (CMIS) of the Louisiana Supreme Court invites District Court Clerks to apply for grant funding to implement technology solutions to improve reporting traffic and DWI dispositions.


CMIS is seeking opportunities to award grant funding to improve the reporting of commercial driver violations by Louisiana courts. The technology solutions include the implementation or upgrade of Court Case Management Systems (Traffic and Criminal modules) and/or the Electronic Exchange of citation data.


The purpose of the grant is to improve the completeness, accuracy and timeliness of disposition information transmitted to the Office of Motor Vehicles (OMV) through the Louisiana Supreme Court traffic repository so courts are in compliance with the reporting requirements of LA RS 32:393.C.(1)(b)(i) – 10 days for CDL violations and 32:393.C.(1)(b)(ii) – 30 days for non-CDL violations.


Please find the grant announcement below, which outlines the requirements for funding.


This funding will be available to eligible Judicial District Courts for two (2) separate activities:


 1. Case Management Systems  2. Data Sharing / Exchange

 

Louisiana District Court Clerks are invited to apply for grant funding for one or both of these activities.


Each activity will implement technology solutions to improve the completeness, accuracy and timeliness of disposition information transmitted to the Louisiana Office of Motor Vehicles (OMV) through the Louisiana Supreme Court traffic repository:


 1. Case Management Systems   2. Data Sharing / Exchange

Implement or upgrade the court case management system for electronic reporting of case disposition data.

  Implement an electronic exchange of citation data. This includes data sharing between courts and law enforcement or District Attorneys.

 

Courts may apply for both CMS and Data Sharing. This will require two (2) applications: one for the CMS and another for the Data Sharing. The Data Sharing application will include materials from each of the agencies participating, such as law enforcement and/or District Attorneys.


Who is Eligible to Apply?

 1. Case Management Systems   2. Data Sharing / Exchange

Clerks of the Louisiana District Courts are invited to submit an application for funding to upgrade court case management systems.

  Clerks of the Louisiana District Courts, District Attorneys and Parish Sheriff Offices are invited to submit a joint application for funding for their jurisdiction.

 


When are Applications Due?

Applications are being accepted on a rolling basis until all funds are expended and should be forwarded via regular mail to Norman Gobert. Awards will be made on a first come-first served basis.


Norman Gobert
CMIS Director
Louisiana Supreme Court
400 Royal Street, Suite 1190
New Orleans, La 70130

 

 

What is Required to Apply?


 1. Case Management Systems   2. Data Sharing / Exchange

1. A signed cover letter of application from the Clerk of Court on Court Letterhead Stationery


2. A completed Funding Application which includes:

• A fully signed and executed memorandum of agreement


• A detailed proposal from the vendor(s) that includes cost and an implementation schedule with the project completion date no later than 9/30/2017.


• A copy of a signed Certified Assurances provided as part of this packet


• A completed Security Survey Form provided as part of this packet


• A completed XML data format compliance form provided as part of this packet


• A signed copy of the public bid law memo provided as part of this packet, from the Clerk of Court, printed on appropriate Letterhead Stationery

3. A sample copy of the citation or charging instrument used by the jurisdiction applying for this grant

 

1. A signed cover letter of application from the Clerk of Court on Court Letterhead Stationery


2. A signed cover letter of application from the District Attorney on DA Letterhead Stationery


3. A completed Funding Application provided below which includes:


• A fully signed and executed memorandum of agreement from each agency sharing data: Clerk, Prosecutor, Law Enforcement. For a data exchange between all three agencies, please submit the MOU with all three agencies included.


• A detailed proposal from the vendor(s) that includes cost and an implementation schedule with the project completion date no later than 9/30/2017.

• Please note that the equipment used by Law Enforcement to issue or generate electronic citations is not included in this grant opportunity.


• A copy of a signed Certified Assurances provided as part of this packet


• A completed Security Survey Form from the Clerk of Court provided as part of this packet


• A completed Security Survey Form from the sharing agency, (Prosecutor and / or Law Enforcement) provided as part of this packet


• A completed XML data format compliance form provided as part of this packet


• A signed copy of the public bid law memo provided as part of this packet, from both the Clerk of Court and the sharing agency, (Prosecutor and / or Law Enforcement), printed on their appropriate Letterhead Stationery

4. A sample copy of the citation or charging instrument used by the jurisdiction applying for this grant


The applicant must be in good standing with all Louisiana Supreme Court reporting programs including, but not limited to: Protective Order reporting, Civil Case reporting, Annual Report compliance, and ACT 403/404 reporting.

 


Frequently Asked Questions:


1. How do we define the requirements for the vendor proposal?

The active vendors in Louisiana should have information on these requirements. Please contact your vendor for details. The vendor may contact CMIS with questions, if needed. Also, the Louisiana Clerk of Court Association may be able to provide information on court software vendors.



2. I would like the grant to cover a portion of our staff time as part of this project, how do I account for that?


Federal rules prohibit recipients of federal funds from replacing state, local or agency funds with federal funds; a practice called supplanting. Since the employee is already on staff, existing funds may not be displaced by federal funds and reallocated for other organizational expenses.

 

3. Will the funding provide for Software and Hardware purchases?

Yes, however, please be advised that any equipment or hardware components must comply with the federal ‘Buy America Act’.


Federal rules dictate that equipment purchased under grant funding must be made in America.


To comply with the ‘Buy America Act’, all equipment, hardware and commercial-off-the-shelf software must be procured via Louisiana State Contract.

4. The process for selecting a Vendor has required additional time. Can applications still be submitted after the deadline?


If your court is not able to submit a complete application by the deadline, CMIS has applied for the next round of grant funding for courts, but this is no guarantee that future funding will be available.

5. Our court is not sure if an advertisement and RPF is required.


The requirements for this process are outlined in La R. S. R.S. 38:2212(B) (1).


If the amount is over $30,000 then it is likely that an RFP and advertisement is required.

 

6. Our JDC has determined that a unique software system should be designed and developed. Is funding available for this type of project?

No, development costs are not included in this funding opportunity.

 

7. Please provide the CMIS file specification referenced in the xml file format compliance form.

The CMIS specified file format



Where can I get additional information on these funding opportunities?

Please contact


Kathy Conti, CMIS Traffic Data Analyst, with your questions or comments:

kconti@lasc.org      504-310-2564

 

 

 

 

void image

| HOME | COURT RULES | NEWS RELEASES | DOCKET | CLERK'S OFFICE |

Louisiana Supreme Court, 400 Royal St., New Orleans, LA 70130
Clerk of Court's Office (504) 310-2300
Judicial Administrator's Office (504) 310-2550
Law Library of Louisiana (504) 310-2400
Email: webmaster@lasc.org

Employee Access